Remarks

(1) The Non-Member PLUS fee is for Non-Members who would like to become an IABSE member, and this fee includes one-year IABSE Membership.

(2) The Young Engineer fee is for participants born in or after 1991.

(3) Each Exhibitor received 2 free Exhibitor badges as part of their Exhibition Booth.

(4) One registration fee per tour.

Cancellation policy

• Cancellations made during the Early Bird period (until June 30, 2025) will be refunded in full, minus a €150 cancellation fee.

• From July 1, 2025, no refunds will be issued.

• All cancellations must be submitted in writing to the IABSE Congress Ghent 2025 Organizing Committee at OC@Ghent2025.org.

• If you require a visa and have requested supporting documents from IABSE Congress Ghent 2025, no refund will be granted after these documents have been issued.

• In the event that a participant is unable to attend due to travel restrictions or official quarantine measures imposed by their country or Belgium, a partial refund may be considered upon submission of official documentation.

Disclaimer

(1) The IABSE Congress Ghent 2025 Secretariat reserves the right to cancel, postpone, modify the schedule, or change the venue of the Congress without prior notice due to force majeure, including but not limited to natural disasters, pandemics (such as COVID-19), government restrictions, or other unforeseen circumstances.

(2) If such an event occurs before the Congress begins, the Secretariat will refund any received registration fees, minus applicable costs. If electronic proceedings are being prepared for registered participants at the time of cancellation, refunds will be issued minus the costs of production, packaging, and shipping.

3) The IABSE Congress Ghent 2025 Secretariat is not responsible for any additional expenses incurred by participants, such as airfare, accommodation, or other costs. These remain the responsibility of the participant and their respective service providers.

(4) If a force majeure event occurs:

• During the Congress: No refunds will be issued.
• Before the Congress, preventing it from taking place: Registration fees will be refunded in principle. However, if a postponement, schedule modification, or venue change prevents a participant from attending, they may request a refund

(5) If cancellation is due to COVID-19-related travel bans (or flue or other contagious illnesses) or quarantine requirements, the Secretariat will assess refund requests on a case-by-case basis, considering official regulations in effect at the time.

(6) The IABSE Congress Ghent 2025 Secretariat is not liable for damages or compensation beyond the registration fee refund outlined in point (2).

SPONSORSHIP 

A dynamic commercial exhibition is set to take place at the Congress venue, providing an unparalleled platform for companies to showcase their projects, products, and services.

Companies eager to exhibit can access detailed information on the Congress website and are encouraged to promptly reach out to the provided link to secure available exhibition space. The Congress is meticulously structured to facilitate meaningful interactions between corporate partners, Congress delegates, and the broader engineering community, fostering valuable engagement opportunities.

Additionally, a comprehensive sponsorship programme awaits interested parties.  To explore the sponsorship and exhibition opportunities

click here.